Manage field expenses and leave without manual paperwork
Expense and leave management software digitizes travel claims, supporting documents and employee leave workflows for pharma field teams. PharmaStudio gives MRs a mobile workflow for submitting claims while managers can review and approve them from the web portal.
Overview
What is expense & leave management?
Expense and leave management software helps pharmaceutical companies manage field employee claims and leave requests digitally. Instead of collecting paper forms and handling approvals manually, representatives can submit information from the mobile app and managers can review it centrally.
How it works
How PharmaStudio's expense & leave management works
Submit expenses from the field
MRs can record travel, conveyance and other eligible field expenses and attach supporting documents through the mobile workflow.
Review claims against policy
Expense submissions can be reviewed against configured company rules before they move through the approval process.
Approve expenses and leave
Managers can review expense claims and leave requests through a centralized workflow while keeping employee records organized.
Benefits for pharma sales teams
What your sales team can achieve
- Reduce paper-based expense claim processing
- Give MRs a simple way to submit field expenses
- Keep receipts and supporting documents with claims
- Make manager approval easier to track
- Improve visibility into pending expense requests
- Manage leave requests alongside field-team availability
See it in action
Expense & Leave Management inside PharmaStudio
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FAQ
Expense & Leave Management FAQ
How is MR travel expense calculated?
Travel expense calculation can be configured according to the company's applicable expense policy, including distance-based or other approved calculation rules.
Can GPS distance be used for commutation calculation?
GPS-tracked distance can be used where the configured expense workflow supports distance-based calculations and the company's policy defines the applicable rate.
Can finance export expense data for payroll?
Expense records can be made available for reporting and export workflows so finance teams can use approved claim information for downstream processing.
Does pharma expense software support leave approvals?
Yes. Leave requests and approval status can be managed digitally alongside employee attendance and field activity.
Explore related SFA capabilities
Connect this workflow with other PharmaStudio capabilities to manage your pharma field sales process from one platform.